Terms & Conditions

INTRODUCTION

The following section will cover the vital components to be considered when a sanctioning entity is developing the Terms and Conditions of a Beach Volleyball event. The goal of Beach Volleyball event`s Terms and Conditions is to detail basic information about a certain event for all potential interested organizers and their partners, as well as for the sanctioning governing body and its partners. Terms and Conditions of a Beach Volleyball event feature a general skeleton of the event`s set up, the procedures to be undertaken and the deadlines by when the procedures have to be completed. Furthermore, Terms and Conditions define the leveldefinition1-350-76 of involvement required from all stakeholders (the FIVB, Continental Volleyball Confederations, National Volleyball Federations, organizers, sponsors / suppliers, athletes, etc.) towards the organization of a Beach Volleyball event. Terms & Conditions of a Beach Volleyball event may help to develop several levels and categories of Beach Volleyball events, target potential organizers, inform participants and define role of each party in the organization of the event.

CEV-continental-cup-event-russia-2010-350-233Beach Volleyball event`s Terms and Conditions are developed by the entity governing the event and should serve as a blueprint telling potential organizers the organizing conditions (i.e. venue requirements, personnel requirements, their rights for commercial value, etc.); telling athletes their participation benefits (accommodation, meals, prize money, etc.); telling National Federations the administrative procedures need to be undertaken (i.e. register the athletes, submit withdrawal information, etc.); telling technical delegates about their assignment (technical details and compensation), etc. The detail covered in an event`s Terms and Conditions may vary depending on the complexity of the event. If the event is of high profile, details elaborated will have to be very specific.

For instance, for the first edition of the Beach Volleyball Continental Cup, the FIVB announced the concept of this new competition through the Terms and Conditions in 2009. Having grasped the concept of the Beach Volleyball Continental Cup, each Continental Volleyball Confederations went on to develop their “Confederation specific” Terms and Conditions to be circulated to their affiliated National Volleyball Federations. From there National Volleyball Federations went on to seek organizers, able to comply with the established Terms and Conditions. Finally, the first event of the Beach Volleyball Continental Cup was held in Russia in July 2010. Being part of the Beach Volleyball`s Olympic qualification for the 2012 Olympic Games in London, this event also marked the beginning of the Olympic qualification process.

SECTIONS & INFORMATION INCLUDED IN A BEACH VOLLEYBALL EVENT`S TERMS AND CONDITIONS

The following section will elaborate in detail and provide samples of information that should be covered in Terms and Conditions of a Beach Volleyball event to portray the concept of the event: Formalities, Material Conditions, Participation, Organizer`s Charges and Responsibilities, Organizer`s Benefits, Marketing and Financial Obligations and Other Specific details. The following information should serve as a recommendation and/ or a template that may be adjusted for any Beach Volleyball event.

components-of-terms-and-condition-500-210

FORMALITIES

Formalities with the Terms and Conditions for a Beach Volleyball event encompass the basic information about an event: the name, venue, dates, etc.

FORMALITIES

EVENT NAME

 

The sanctioning entity defines the name of the event. The event name is important to be maintained in full at all times to avoid confusion when promoting the event and when reporting about the event in Media.

EXAMPLE→ BEACH VOLLEYBALL CEV CONTINENTAL CUP or 2011 FIVB BEACH VOLLEYBALL SEOUL CHALLENGER

APPLICATION FORM

 

The sanctioning entity develops a form for potential organizers to apply for the given event. In the application form should request the information you require to make a decision about the hosting entity. Usually the form includes general information of the proposed basics for the event: the category of event, the dates, the proposed venue, the proposed aboard & lodging details, etc. For further examples, you may refer to the FIVB Beach Volleyball event`s candidature forms for future promoters.

APPLICATION DEADLINE

 

The sanctioning entity sets a deadline to receive the applications to host the given event. When setting the deadline enough time should be allowed to evaluate all applications received, provide feedback and make a decision on the hosting entity. The timeline should also foresee the preparation for the hosting entity to prepare for the event and submit all preoperational document as per the deadlines which will be features in the below sections.

STADIUM/VENUE/COURT LAYOUT

 

Stadium, venue and court layout should be approved by the sanctioning body (Continental Confederation, National Federation, etc.). The category of the given event will determine the criteria that the organizers have to consider when submitting a proposed layout to the sanctioning.

COMPETITION DATES

The sanctioning entity details the exact dates or period of time allocated for the event.

venue-layout-chennai-challenger-2010-350-270
Venue layout for the Beach Volleyball AVC Continental Cup Sub Zonal tournament of Central Asia
GOOD TO KNOW

National Federation willing to organize Beach Volleyball events may explore event opportunities on a National, Continental and Intercontinental level!

MATERIAL CONDITIONS

In the section material conditions, the technical competition`s capacity, in terms of courts and equipment corresponding to the number of competition days.

MATERIAL CONDITIONS

STADIUM CAPACITY

 

The sanctioning entity determines the required capacity of seats in the stadium based on the category of the given event.

EXAMPLE → MINIMUM 200 SEATS (INCLUDING RESERVED SEATING FOR THE VIPs, ATHLETES, OFFICIALS, ETC.)

NUMBER OF COURTS

 

The sanctioning entity identifies the number of competition courts, warm-up courts required for the competition format of the given event.

EXAMPLE → 2 COMPETITION COURTS AND 1 WARM-UP COURT

COURT EQUIPMENT

 

The sanctioning body sets the court equipment requirements (usually based on the available resources). The FIVB recommends using the FIVB approved court equipment, as it has been tested for safety and durability.

EXAMPLE → CONTINENTAL CONFEDERATION/FIVB APPROVED

SAND

 

To comply with safety requirements, sand criteria should comply with Beach Volleyball sand regulations set out in the 2009-2012 FIVB Rules of the Game.

EXAMPLE → ACCORDING TO THE 2009-2012 FIVB RULES OF THE GAME

DURATION/ SCHEDULE

 

The sanctioning entity states the duration of the event in accordance with the competition format, the number of athletes and the number of courts available. To make the calculation, please refer to the chapter Competition Systems.

EXAMPLE → 16 TEAMS → SINGLE ELIMINATION → MINIMUM 2 COMPETITION COURTS→ 3 DAYS

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Competition bracket of the Under 20 Beach Volleyball European Championship
GOOD TO KNOW

One Country vs. Country match-up at the Beach Volleyball Continental Cup implies minimum 3 to maximum 5 matches, therefore extending the competition schedule and increasing the number of required competition courts!

PARTICIPATION

In the below section you will find information about the athlete eligibility, and registration requirements of a Beach Volleyball event. These procedures will differ depending on the category of the event, as well as the practice of the sanctioning entity. For example, a Continental Confederation usually defines a set of procedures that apply for all the Confederation`s sanctioned Beach Volleyball events.

PARTICIPATION

TEAM REGISTRATION

 

The participating athletes are registered / confirmed to the organizing / sanctioning entity by the National Federation. A deadline should be set by the sanctioning entity to complete the registration. This will allow assessing the participating teams / athletes at a certain date, thus better prepare for the given Beach Volleyball event.

EXAMPLE → - 30 DAYS

HEALTH CERTIFICATE

 

To guarantee athlete`s health status, the National Federation is usually asked by the sanctioning entity to submit a doctor`s certified form confirming that the athlete is fit to take part in a Beach Volleyball competition. A dedicated form is usually designed by the sanctioning entity and made available on line for the National Federations and their athletes. A definite deadline should be established as to when this form needs to be submitted to the organizing body for their records.

EXAMPLE → - 30 DAYS

PLAYERS AGREEMENT

 

Player`s agreement is usually a legally binding document outlining athletes rights and responsibilities. A dedicated form is usually designed by the sanctioning entity and made available online for the National Federations and their athletes. A definite deadline should be determined by the organizing entity as to when the form has to be submitted.

EXAMPLE → - 30 DAYS

CONFIRMED ENTRY LIST

 

A confirmed entry list is issued at a set deadline before the tournament defining the teams that have entered and/ or qualified to the Beach Volleyball event. The confirmed entry list needs to be issued prior to the event to allow athletes making travel arrangements.

EXAMPLE → - 10 DAYS

WITHDRAWAL REQUEST

 

Withdrawal requests due to medical or force majeure reasons are usually received from the National Federations on behalf of their athletes. In case of an injury or a force majeure, the withdrawals are usually announced to the sanctioning entity through a dedicated form after the confirmed entry list has been issued. This allows the sanctioning entity replacing the withdrawing teams to fill the competition roster.

EXAMPLE → BEFORE THE START OF THE PRELIMINARY INQUIRY OF THE EVENT

WILD CARDS

 

The number of Wild Cards granted per tournament is determined by the sanctioning entity. To be able and evaluate applications for Wild Cards, a deadline needs to be set accordingly. Wild Card requests are usually submitted to the sanctioning / entity by the National Federations on behalf of their athletes through a dedicated form.

EXAMPLE → - 30 DAYS

COMPETITION FORMAT

 

The sanctioning entity usually sets an appropriate competition format to be followed for a given Beach Volleyball event.

EXAMPLE → COUNTRY VS. COUNTRY IN A BEST OF FIVE MATCHES FORMAT

NUMBER OF COUNTRIES / TEAMS

 

If the participation is restricted, the sanctioning entity needs to define the number of participants and qualification criteria. This will usually depend on the chosen competition format.

EXAMPLE → FIVB YOUTH WORLD CHAMPIONSHIPS: 32 TEAMS IN THE QUALIFICATION TOURNAMENT WHERE ONLY 4 TEAMS JOIN THE 24 TEAMS IN THE MAIN DRAW

HOSTING NATIONAL FEDERATION

 

The sanctioning entity defines the number of officials / delegates that are required to smoothly run the given tournament. Usually the technical staff (delegates / referees) are appointed by the National Federation, therefore exact definition is required in advance.

EXAMPLE →

  • TO ASSIGN 1 NATIONAL FEDERATION DELEGATE
  • TO ASSIGN 1 REFEREE MANAGER
  • TO ASSIGN 3 LOCAL REFEREES PER COURT (INCLUDING 1 INTERNATIONAL NEUTRAL REFEREE OR INTERNATIONAL REFEREE CANDIDATE APPROVED BY THE CONTINENTAL CONFEDERATION, IF NO INTERNATIONAL REFEREE AVAILABLE WITHIN THE LOCAL QUOTA, CONTINENTAL CONFEDERATION WILL APPOINT A NEUTRAL INTERNATIONAL REFEREE)
  • TO ASSIGN 3 LINE JUDGES AND 3 SCORERS PER COMPETITION COURT
  • TO ASSIGN 8-10 PERSONS PER COMPETITION COURT AS COURT PERSONNEL (SCOREBOARD KEEPER, BALL RETRIEVER AND RAKERS)
CAVB-referees-350-197
Team of referees at a Beach Volleyball CAVB Continental Cup leg
GOOD TO KNOW

For the Sub Zone phase of the Beach Volleyball AVC Continental Cup, 36 AVC affiliated National Federations took part across 10 events.

ORGANIZER`S CHARGES

The section will introduce the basic expenses implied to the organizer when organizing a Beach Volleyball event. The Organizer`s expenses may vary based on the level of the competition and the specific requirements set out by the sanctioning body. The exact list of the expenses will be determined by the sanctioning body of the given Beach Volleyball event.

ORGANIZER’S CHARGES

NECESSARY AREAS

 

There are several areas / facilities that have to be considered and set-up with the appropriate equipment within a Beach Volleyball event`s venue to facilitate operations of all parties involved in the running of a Beach Volleyball event. The required facilities will vary depending on the given event`s category and volume. The most common areas that are required are: an Event Office; a Continental Confederation Office; a Players` Area; a Referees` Area, a Court Personnel and Volunteers` Area; a Medical Area, a Press Area, an Interview area, etc.

INTERNATIONAL TRAVEL COSTS

 

The sanctioning entity defines the party accountable for the international travel costs. Usually, all travel costs are covered by the organizer of the given event for all technical delegates, referees, etc.

EXAMPLE → PAID BY THE ORGANIZER:

  • 1 CONTINENTAL CONFEDERATION TECHNICAL SUPERVISOR
  • 1 CONTINENTAL CONFEDERATION REFEREE DELEGATE
  • 1 NEUTRAL REFEREE PER COURT

BOARD & LODGING

EXAMPLE →

( HOTEL OR BETTER)

 

The sanctioning entity defines the accommodation standards (hotel category) and needs in accordance with the required arrival / departure dates of the delegates, officials.

Organizer of the given event is usually responsible for the accommodation costs of all organizational persons: delegates, officials, referees, court personnel, staff, etc. Sometimes, organizers are also asked to cover costs for the participating athlete accommodation (for a partial or entire stay).

Prior to the event, the organizers should gather all the accommodation related information to make the necessary bookings.

EXAMPLE → BEACH VOLLEYBALL CEV CONTINENTAL CUP → PAID BY THE ORGANIZER:

  • 1 CONTINENTAL CONFEDERATION TECHNICAL SUPERVISOR (2 DAYS BEFORE FIRST TECHNICAL MEETING – 1 DAY AFTER)
  • 1 CONTINENTAL CONFEDERATION REFEREE DELEGATE (1 DAY BEFORE FIRST TECHNICAL MEETING – 1 DAY AFTER)
  • ALL NEUTRAL REFEREES (1 DAY BEFORE FIRST TECHNICAL MEETING – 1 DAY AFTER)
    LOCAL REFEREES (1 DAY BEFORE FIRST TECHNICAL MEETING – 1 DAY AFTER)

PER DIEM

EXAMPLE → (70,- € PER DAY)

 

The sanctioning entity defines the appropriate per diem and the days of the assignment to be paid to the officials, delegates, referees for their services. The sanctioning entity also defines the party responsible for such costs.

EXAMPLE →

  • 1 CONTINENTAL CONFEDERATION TECHNICAL SUPERVISOR (2 DAYS BEFORE FIRST TECHNICAL MEETING – 1 DAY AFTER)
  • 1 CONTINENTAL CONFEDERATION REFEREE DELEGATE (1 DAY BEFORE FIRST TECHNICAL MEETING – 1 DAY AFTER)
  • ALL NEUTRAL REFEREES (1 DAY BEFORE FIRST TECHNICAL MEETING – 1 DAY AFTER)

LOCAL TRANSPORTATION

 

The promoter is usually responsible to guarantee efficient local transportation arrangements to satisfy the needs of the competition for all delegates, officials, athletes and staff.

EXAMPLE →

FOR ALL CONTINENTAL CONFEDERATION OFFICIALS, REFEREES AND TEAMS

SANCTIONING FEE

 

The sanctioning entity determines if a sanctioning fee is applied for a given Beach Volleyball event.

PRIZE MONEY

 

The sanctioning entity determines the Prize Money applied for a given event. Usually Prize Money is recommended to incentivize athlete participation.

CLOTHING

 

The sanctioning entity determines the uniform needs and / or marketing rights exploitation, as well as the party responsible for the uniform delivery. A supplier may be attached to an event by the sanctioning entity or the organizer needs to find a solution for the clothing him/herself.

EXAMPLE → ORGANIZER TO PROVIDE:

PER OFFICIAL/REFEREE: 4 POLO SHIRTS, 2 SHORTS, 1 CAP, 1 SWEAT SHIRT, 1 RAIN JACKET (IF NEEDED), 1 PAIR OF LONG TROUSERS (IF NEEDED)

INSPECTION VISIT

 

The sanctioning entity determines if there is a need for an inspection visit, the person who will execute the inspection visit (usually a delegate assigned by the sanctioning entity), the deadline by when the inspection visit has to be completed (usually 2 to 3 month before the event) and the party responsible to cover costs implied.

PROMOTION/ INFORMATION

 

The sanctioning entity determines the required promotional material to be produced (i.e. billboards, poster, flyers, dedicated website of the event, etc.) and the timelines for the implementation of these promotional efforts. It is recommended to create a Media / promotional plan at least 4 months prior to the given Beach Volleyball event to ensure success. The type of information feed/ promotion will vary depending on the category of a given event.

AWARDING CEREMONY

 

The sanctioning entity defines the responsible party to provide and deliver medals, trophies or other awards distributed to the winners of the event.

EXAMPLE → MEDALS AND TROPHIES PROVIDED BY THE ORGANIZER

PHOTOS

 

The sanctioning entity determines the number and type of photos to be produced, as well as the format in which the photos need to be made available and/ or submitted to the sanctioning entity.

EXAMPLE → BEACH VOLLEYBALL CEV CONTINENTAL CUP

  • DURING THE COMPETITION: 20 HIGH-RESOLUTION PICTURES WITH CAPTIONS IN JPG FORMAT DAILY UPLOADED TO CONTINENTAL CONFEDERATION`S FTP SERVER AND THE CONTINENTAL CONFEDERATION`S WEBSITE
  • AFTER THE COMPETITION: PHOTO DVD/CD WITH ALL HIGH-RESOLUTION PICTURES

ORGANIZER`S BENEFITS

As part of a successful collaboration, the sanctioning entity determines also the benefits granted to the organizer of a given Beach Volleyball event. Again, depending on the category of the event, the benefits to the organizer may vary. As per the current scheme of Beach Volleyball events (with a focus on Beach Volleyball Continental Cup), the main benefits have been summarized in the below table.

ORGANIZER`S BENEFITS

SANCTIONING ENTITY`S CONTRIBUTION

EXAMPLE → CONTINENTAL CONFEDERATION CONTRIBUTION TO THE HOSTING NF

 

The sanctioning entity determines if a financial contribution will be allocated towards the organization of the given Beach Volleyball event. Such financial contributions usually define the collaboration between the parties concerned and are meant to relieve the expenses of an organizer.

EXAMPLE → DOUBLE GENDER EVENT: 9.000 €/USD

TRAVEL ALLOWANCE FOR VISITING NFS

EXAMPLE → CONTINENTAL CONFEDERATION TRAVEL ALLOWANCE FOR VISITING NFS

 

The sanctioning entity may determine whether or not to support the organizer of the given Beach Volleyball event. Such financial contributions usually define the collaboration between the parties concerned and are meant to relieve the expenses of an organizer.

EXAMPLE → EXAMPLE: 2.500 € BY CONTINENTAL CONFEDERATION

NETS AND ANTENNAS

 

Depending on an existing sponsorship, partnership or supplier agreement, the sanctioning entity may involve a supplier(s) that may deliver such sport equipment for the given Beach Volleyball event.

EXAMPLE → FOR BEACH VOLLEYBALL CONTINENTAL CUP PROVIDED BY MIKASA THROUGH THE CONTINENTAL CONFEDERATION.

ALL COMMERCIALIZATION RIGHTS NATIONAL SCALE

 

Usually depending on the scale of the given Beach Volleyball event, the sanctioning entity determines the split for the commercialization rights. In most cases, all commercialization rights on a national scale are left for organizer`s exploitation.

EXAMPLE → HOSTING NF AND/OR PROMOTER

WORLD RANKING POINTS

 

The World Ranking points will apply only in case the given Beach Volleyball event is within the FIVB sanctioned events or within the Continental Confederation`s sanctioned events ( i.e. Continental Tour Final approved by the FIVB, Satellite and/ or Challenger, etc.).

Should the World Ranking points apply for the given Beach Volleyball event, this information should be included in the Terms and Conditions, as it raises the value of the event.

CONTINENTAL CONFEDERATION RANKING POINTS

 

Each respective Continental Confederation may determine their Continental Ranking and define the level / categories of events that will benefit from Continental Ranking points.

Should the Continental Ranking points apply for the given Beach Volleyball event, this information should be included in the Terms and Conditions, as it raises the value of the event.

NATIONAL FEDERATION RANKING POINTS

 

The sanctioning entity of the given Beach Volleyball event determines whether or not National Ranking points are allocated for the event.

CALENDAR EXCLUSIVITY

 

The sanctioning entity may define whether or not the given Beach Volleyball event will benefit from the calendar exclusivity. Calendar exclusivity means that the date of the event will be preserved from clashing with other major or same category Beach Volleyball events therefore adding value to the event in terms of athletes` participation.

INTERNATIONAL TRANSPORTATION FOR PLAYERS

 

The sanctioning entity defines the responsible party for such costs. Usually it is paid by the athletes, the National Federation or the Organizer of the event.

EXAMPLE→ TO BE PAID BY THE RESPECTIVE NF.

CONTRIBUTION FEE FOR VISITING NFS

 

The sanctioning entity may decide if the participating NFs are to cover some of the expenses (i.e. board and lodging for its athletes) to relieve the expenses implied for the organizer. Board and lodging costs of the participating athletes, may be asked to be paid in full by the respective NF, or via a standard contribution fee per athlete/ delegation member per day.

EXAMPLE → 35.00 €/USD PER DELEGATION MEMBER (PLAYERS, COACH, NF DELEGATE, PHYSIOTHERAPIST, ETC.) PER DAY FOR BOARD AND LODGING TO THE FULL BENEFIT OF THE ORGANIZER TO BE PAID BY BANK TRANSFER 10 DAYS PRIOR TO THE COMPETITION

SANCTIONING ENTITY`S WEBSITE

EXAMPLE → BEACH VOLLEYBALL CONTINENTAL CUP - CONTINENTAL CONFEDERATION AND FIVB WEBSITE

 

The sanctioning entity may establish what media channels will the given Beach Volleyball event benefit from. The event should be accessible on the website of the event`s sanctioning entity, however also other web sites may help to promote the event and transmit results, such as the National Federation`s and/ or Organizer`s website, and of course an actual website of the event.

EXAMPLE → YES

COMPETITION SOFTWARE (BVIS)

 

All the FIVB sanctioned event, as well as Beach Volleyball Continental Cup and certain approved Continental Confederation`s events benefit from the use of the uniformed Beach Volleyball Information System (BVIS) to record the results, and maintain updated records. The use of the BVIS system is encouraged where possible.

 

COMPETITION BALLS

 

The sanctioning entity may define the amount of competition balls needed for the given Beach Volleyball event, depending on the amount of participants and the applied competition format.

Depending on an existing sponsorship, partnership or supplier agreement, the sanctioning entity may involve a supplier (s) that may deliver such sport equipment for the given Beach Volleyball event.

EXAMPLE →

20 MIKASA VLS 300 PROVIDED BY FIVB (SINGLE GENDER EVENT)

40 MIKASA VLS 300 PROVIDED BY FIVB (DOUBLE GENDER EVENT)

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FIVB SWATCH World Tour in Brasilia: Award ceremony: players on the podium and sponsors, authorities, FIVB Technical Supervisor

MARKETING & FINANCIAL OBLIGATIONS

The below section will give an idea of topics to be featured within the Marketing and Financial obligations of the Terms and Conditions of a given Beach Volleyball event. Topics may vary greatly depending on the category / level of the given event. The below examples focus on the Beach Volleyball Continental Cup, but may be used as a blueprint to be adjusted for any Beach Volleyball event. The goal of the below conditions, are to give an overview of the Marketing value of the given Beach Volleyball event to the organizer. Most of the organizer`s revenues are based on the marketing value that may be sold to potential sponsors / partners, etc. Therefore, a clear idea of the value has to be set well in advance.

MARKETING & FINANCIAL OBLIGATIONS

MARKETING

When releasing the Terms & Conditions, the sanctioning entity makes sure the marketing rights are protected. This is crucial information for an organizer when looking for potential sponsors and partners of the given Beach Volleyball event. There may be several levels of sponsors/ partners and/ or suppliers when protecting Marketing categories like in the Beach Volleyball Continental Cup example below – Continental Confederation’s and the FIVB’s exclusive categories have been identified, which means that a promoter will not be able to involve any sponsors of the protected categories.

EXAMPLE → BEACH VOLLEYBALL CONTINENTAL CUP

THE CONTINENTAL CONFEDERATION RESERVES PRODUCT EXCLUSIVITY FOR ITS POTENTIAL PARTNER, TITLE SPONSOR AND PRESENTING SPONSOR (CAR, INSURANCE, BALL, SWEETS, ETC.).

THE FIVB RESERVES THE EXCLUSIVE FIVB SPONSORS’ CATEGORIES AS FOLLOWS: BALLS, NETS, ANTENNAS AND TIMING SERVICES (WATCHES, CLOCKS, TIMEPIECES, SCOREBOARDS, SPEED DEVICES, TIME KEEPING DEVICES, JEWELS, ACCESS EQUIPMENT AND SERVICES).

ALL REMAINING CATEGORIES CAN BE EXPLOITED BY THE ORGANIZERS AND /OR CONTINENTAL CONFEDERATION.

PANELS

 

Based on existing agreements with sponsors, partners, suppliers, the sanctioning entity identifies the number and position of panels on the competition courts. This allows the organizer selling the remaining panels to local sponsors /partners / suppliers. As per the below example, the FIVB has an existing agreement with Mikasa (the official ball supplier for certain number of panels on a center court for the Beach Volleyball Continental Cup Final events.

EXAMPLE → BEACH VOLLEYBALL CONTINENTAL CUP FINAL

CENTER COURT: CONTINENTAL CONFEDERATION RESERVES XXX PANELS: 1 COMPETITION TITLE, 3 CONTINENTAL CONFEDERATION PARTNER; FIVB RESERVES 3 MIKASA PANELS MIKASA (3.4 M X 1 M EACH): POSITIONS 1-7-14.
OTHER COURTS: 2 PANELS FOR XXX : POSITIONS XXX; REMAINING WITH THE ORGANIZER

FLAGS

The sanctioning entity identifies the number and positions of the flags as part of the marketing display on the competition courts. Usually the flag position rights are reserved for the center court where the best exposure is guaranteed due to the TV broadcasting, whereas the other courts are left for organizer`s exploitation.

EXAMPLE → BEACH VOLLEYBALL CONTINENTAL CUP

CENTER COURT: 1 FLAG FROM EACH PARTICIPATING COUNTRY; CONTINENTAL CONFEDERATION RESERVES 3 FLAGS ; FIVB RESERVES 1 FLAG
OTHER COURTS: 100% WITH PROMOTER

NET POST PADDING

The sanctioning entity defines all marketing rights categories (i.e. sports equipment or materials) which need to be protected due to an existing agreement with a supplier / sponsor and/ or partner. For example, Net Post Padding.

EXAMPLE → BEACH VOLLEYBALL CEV CONTINENTAL CUP

CENTER COURT: CONTINENTAL CONFEDERATION PARTNER (EXCLUSIVE)
OTHER COURTS: 100% WITH ORGANIZER

PRINTED MATERIAL, ACCREDITATION, FLYER, ETC.

The sanctioning entity defines the branding of the marketing material. In some cases, a dedicated event`s Branding Kit is provided that needs to be applied, or the organizer may use their own layouts. It is recommended to verify / control the implementation of the layouts - given or unique – to avoid any “last minute surprises”. Controlling process also will give an opportunity to verify if all the sponsor / partner and/ or supplier categories have been applied and protected, as well as if wanted message is being transmitted.

EXAMPLE → BEACH VOLLEYBALL CEV CONTINENTAL CUP

ORGANIZERS ARE REQUIRED TO USE THE OFFICIAL VISUAL AND PERTAINING BRANDING KIT OF OTHER PRINTED MATERIALS (I.E. BILLBOARDS, LETTERHEADS, FLYERS, OFFICIAL PROGRAM, ETC.) MADE AVAILABLE BY THE FIVB

COMPULSORY USAGE OF CONTINENTAL CONFEDERATION LOGO, COMPETITION LOGO, CONTINENTAL CONFEDERATION PARTNER LOGO, FIVB LOGO AND MIKASA LOGO. ALL PRINT MATERIAL TO BE APPROVED BY CONTINENTAL CONFEDERATION.

SPONSORS PACKAGES

 

In case of an existing agreement with a general supplier / sponsor and/ or partner, the sanctioning entity identifies the complete sponsorship package that the organizer has to implement covering all aspects, should it be a logo on all printed material, number of tickets or accreditations to be provided to the representatives of the general supplier / sponsor and/ or partner, as well as any other exposure covered in an existing agreement.

EXAMPLE → BEACH VOLLEYBALL CONTINENTAL CUP FINAL: MIKASA
PRINTED MATERIAL – MIKASA LOGO TO BE PLACED ON ALL PERTAINING MATERIALS, AS PER THE MARKETING KIT PROVIDED BY THE FIVB

PREMIUM MERCHANDISE AND GIVEAWAYS – RECOMMENDED (PRODUCED BY THE ORGANIZER)

5 VIP ACCREDITATIONS AND 10 GRAND STAND ACCREDITATIONS PER EVENT

UNIFORMS - MIKASA LOGO (2 X 10 CM) ON THE UNIFORMS OF ATHLETES, OFFICIALS, STAFF IS REQUIRED FOR BEACH VOLLEYBALL CONTINENTAL CUP FINAL.

OFFICIALS UNIFORMS

 

In case of an existing agreement with a general supplier, sponsor or partner, the sanctioning entity should identify the benefits that will be delivered through this supplier, sponsor or partner to assist the organizer.

EXAMPLE → BEACH VOLLEYBALL CONTINENTAL CUP FINAL

50 SETS SUPPLIED BY MIKASA

PLAYER’S UNIFORMS

 

The sanctioning entity defines the party responsible to supply the uniforms of the athletes, and if there are any specifications that apply for the layout of the uniform. Usually NFs are asked to provide their athletes with uniforms, however sometimes, uniforms are provided by the organizer. Providing uniforms for the athletes, gives an additional exposure of the event`s supplier/sponsor and/or partner to the organizer.

EXAMPLE → BEACH VOLLEYBALL CEV CONTINENTAL CUP LEGS IN SUB ZONE AND ZONE PHASES: EACH PARTICIPATING NF HAS TO PROVIDE THEIR PLAYERS WITH UNIFORMS:

- TWO DIFFERENT COLORS HAVE TO BE PROVIDED

- LAYOUT AS PER CONTINENTAL CONFEDERATION MARKETING REGULATIONS

- SPONSORING ALLOWED ACCORDING TO THE CONTINENTAL CONFEDERATION MARKETING REGULATIONS

TV BROADCASTING

 

The sanctioning entity defines the TV requirements that should be applied for the event (if any at all).

EXAMPLE → BEACH VOLLEYBALL CEV CONTINENTAL CUP

RECOMMENDED FOR THE SEMI FINAL AND FINAL MATCHES

EXAMPLE → BEACH VOLLEYBALL CONTINENTAL CUP FINAL

TV BROADCASTING REQUIREMENTS AS FOR AN FIVB WORLD TOUR OPEN EVENT

TV BROADCASTING RIGHTS

The sanctioning entity defines the TV Broadcasting rights (if applicable for the event) to avoid miscommunication or in case of TV rights distribution on a continental and/or international level.

EXAMPLE → BEACH VOLLEYBALL CEV CONTINENTAL CUP

IN CASE OF A TV INTEREST, THE NATIONAL TV RIGHTS REMAIN WITH THE ORGANIZER. INTERNATIONAL TV AND INTERNET RIGHTS REMAIN WITH CONTINENTAL CONFEDERATION, AND HOST TV MUST PUT AVAILABLE FREE OF CHARGE THE TV SIGNAL TO CONTINENTAL CONFEDERATION.

REGISTRATION FEE

The sanctioning entity defines fees applied for the registering / participating athletes and/or National Federations (if any). Usually the participation is free of charge.

EXAMPLE →

EUR 100.00 PER COUNTRY PER GENDER TO CONTINENTAL CONFEDERATION (ONCE PER SEASON).

LICENSE FEE

The sanctioning entity defines the license fee applied for the registering athletes and/or National Federations (if any).

EXAMPLE → BEACH VOLLEYBALL CEV CONTINENTAL CUP
EUR 10,- PER PLAYER TO CONTINENTAL CONFEDERATION (ONCE PER SEASON)

position-of-mikasa-panels-500-438

OTHERS

This section is reserved for any specific additional criteria that need to be considered amongst the organizational conditions of the given Beach Volleyball event.

OTHERS

POST EVENT REPORT

The sanctioning entity identifies the best way to collect the results of the event or a reporting system to be undertaken after the given Beach Volleyball event. For example, a Post Event report is a good way to assess the results of the event, and identify needed improvements for the following / next editions of the given Beach Volleyball event. It would be recommended to advise the responsible parties (i.e. technical delegates assigned) about the delivery of the Post Event Report and the format the results need to be reported.

EXAMPLE → WHEN SUBMITTING THE POST EVENT REPORT, INCLUDE PRESS CLIPPINGS, MEDIA RATIO, NUMBER OF ON-SITE SPECTATORS, TV, PHOTO DVD/CD, PRINTED MATERIALS` EXAMPLES, ETC.

MEDICAL STAFF

The sanctioning entity identifies the minimum needs of medical staff and services to comply with the general safety requirements at a Beach Volleyball event. For more details please refer to chapter Medical Area & Requirements.

EXAMPLE → MEDICAL DOCTOR AND PHYSIOTHERAPIST AVAILABLE DURING ALL COMPETITION DAYS

TEMPLATE OF TERMS & CONDITIONS

The template Terms and Conditions will give you an opportunity to work with the above discussed sections and topics in a Word document. Please remember that the template should only serve as a skeleton of your given Beach Volleyball event, however it is up to you to adjust the requirements according to your needs and resources.

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SAMPLES OF TERMS & CONDITIONS OF BEACH VOLLEYBALL EVENTS

For more samples of Terms & Conditions of various categories of Beach Volleyball events, please click on the given links below. Please note that the existing Terms and Conditions may hold valuable information that may be adjusted to specific needs and resources of any given Beach Volleyball event.

SWATCH FIVB World Tour (Grand Slam & Open)

Thorough Terms & Conditions of a Beach Volleyball event will assist developing a Master Plan to follow a successful implementation of the event. Global master plan and its implementation is discussed in the following section Global Master Plan.

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