Organizational Court Structure

This chapter addresses the court organizational structure that should be secured at a Beach Volleyball tournament at international and continental level. The same scheme may be ideally implemented at a national level, too. It takes as an example of the structure implemented for an FIVB World Tour events, but should be adapted to different situations and different category events.

GOOD TO KNOW

In a large number of world events, a Competition Director`s role is filled by a former athlete.

Here we will cover the functional relationships and the duties of the various members of this structure, as well as the various tasks, related techniques and procedures that should be followed and implemented by the different job roles.

The court personnel being staff or volunteers are respectively placed under the authority and the responsibility of the Competition Director the head Court Manager and the Referee Manager.

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The Referee Manager

The Referee Manager acts as a liaison between the Competition Director and the Referee Delegate. He/she also liaises with the head Court Manager and is responsible to recruit the court personnel securing that the court organizational structure meets the requirements, as well as for their instruction and training plus monitoring of daily presence and performance during the tournament.

Court personnel clinic

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The Court Manager instructs a ball retriever

The Head Court Manager

The head Court Manager is under the authority of the Competition Director and coordinates all activities in connection with the playing area.

The Head Court Manager has under his/her authority the court managers (2 per court are recommended).

The Head Court Manager is responsible to coordinate all activities related with the playing area, such as: availability of personnel, equipment, set up of the courts and daily maintenance. This also includes: preparation for the day (i.e.: cleaning of playing area, sand leveling, accurate set up of lines and net, availability of sport equipment and water at every court, etc.) and plus follow up of the daily competition needs (i.e.: continuous supply of water, coordination of court watering when and if required, coordination of net height changes in accordance with the competition schedule, etc).

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Court Manager at Centre Court
GOOD TO KNOW

Efficient court personnel may contribute tremendously to help the athletes to better perform and the audience to enjoy a good event.

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The Court Manager

A recommendation would be if possible to have two (2) Court Managers per competition court especially for events where shifting is needed due to long competition days.

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The Court Manager maintains the court lines

The Court Managers report to the Head Court Manager and each of them leads one complete court personnel crew composed of: 6 ball retrievers (5 minimum); 4 sand levellers (2 minimum); 2 player attendants and 2 scoreboard operators per existing scoreboard.

The Court Managers are responsible for all activities in their court, including the availability and coordination of their crew, crew swaps from game to game, the overall daily court preparations including supply of sport equipment, plus maintenance duties as described above.

Check & preparation of a courtminimum_crew_of_a_court_man-600Starting a day at court

GOOD TO KNOW

A leader is one who motivates, provides a direction and delegates the responsibility and authority to the volunteers.

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The Court Manager talks to his sand levellers

The Court Managers should be responsible for their Court Personnel, but not a specific court, as these will be rotated on a daily basis (based on a merit system ensuring that everyone will work on the center court).

The court personnel crews should have dedicated roles to increase their level of expertise, with relevance to raking which should be only performed by volunteers that are ready to meet the demands of this task.

scoreboard_operatorsOn overall every competition courts should have the following court personnel: 2 Court Managers; 10-12 ball retrievers; 4-8 sand levelers; 4 player attendants and 4-8 scoreboard operators.

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The Court Manager assists the referees in checking the court dimensions
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Ball retriever passing the ball to the server

Ball retrievers at work

GOOD TO KNOW

Volunteers are KEY players in a successful sport event, including the Olympic Games.

Each of the court personnel on the playing court has his/her assigned place / location to ensure the maximum efficient effect. As already mentioned the personnel per court may vary depending on the available staff. Please refer to two scenarios displayed below.

OPTION 1

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OPTION 2

option_1

For Sand Levelers, there are various scenarios to undertake the sand raking depending on the interval (during or between the matches) the raking has to be done and depending
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The Sand Leveller rakes the lines
on how many sand levelers (two or more) are available. Please consider the below options as recommendations and adjust the procedure depending on available resources and circumstances.

Raking procedures

Raking procedures with sand levelersRaking procedures between matches

The Player`s attendants are responsible to assist the athletes by maintaining their time-out area clean and ready for use. They open the umbrella every time the players use the time out area and close it as soon as the players head back on the court. Then the Players` attendants clean the Players` Area box and fold the towels ready for the next use.

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The Players` Attendants prepare the players` area

The players' attendants

GOOD TO KNOW

In an FIVB Beach Volleyball World Tour season over 4`000 volunteers help implementing the events.
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The Scoreboard Operators follow the score

Manual scoreboards need to be manually operated by the Scoreboard Operators. The assistant court manager is in charge of bringing in and out the different plates (country flags, country codes of the teams and players names) to be used concerning the game. A scoreboard Operator follows the official scoreboard on the Scorer`s table to keep the accurate score. The Scoreboard Operators should maintain a position on the sides of the scoreboard to not cover the score, and move only when updating the results.

The scoreboard operatorsProcedures at the end of the game

Furthermore, every Beach Volleyball court should also have additional court personnel to ensure smooth running of the competition or to make sure contingency may be dealt with. For example, warm-up courts also need to have court managers and other personnel available (few ball retrievers and sand levelers).

equipe-600-286A minimum of 10% of trained volunteers should be available as reserves for any of the courts related roles for cases of contingency.

All court personnel must be available at the day of the referee clinic – the day before the start of the Qualification Tournament - for a dedicated training session.

Procedures coordinated with entertainment

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