Instructions of Upload

introduction

The following chapter will give you precise, step by step details on how to upload press releases and photos directly on the FIVB website. Please note that these instructions are designed for Beach Volleyball Continental Cup events specifically, but might be useful for any future event organizers as well. The know how will allow you sharing information as soon as possible to preserve the timing the story goes out, and feeding public with news/ update and photos from the event on a constant basis.

get started – upload press releases

To start with make sure you have received valid login details from the FIVB. Your personal login details allow you access your own section of the content management system to add all press information relating to the matches that you are covering. To access this site, simply enter the address http://www.fivb.org/visasp into your Internet browser. The following screen will be displayed:

fig1-600-321Figure 1 – Login screen

Enter the username and password you have received into the corresponding fields, then click on Login. You will see the following screen:

fig2-600-639

Figure 2 – Personal homepage

At the top left you can see the name of your account (in this example “FIVB”) and under author, you can see the code that corresponds to your username. The list includes all articles you have entered into the system. You can use this screen to filter the articles using the criteria available (tournament, type, language, section published on etc.).

To upload a new article, click on “New press release” in the menu on the left. The following screen will be displayed:

fig3-600-560fig4-600-106

Figure 3 – Data entry screen

The fields “Author” (1) and “Date” (2) are automatically completed by the system. For “Type” (3)

Select “beach volleyball.” The tournament code is the specific tournament you are working on (in this instance MCC10AE2, the Mozambique men’s tournament from CAVB). Please note, as there are three pages where the article will appear, you will not only need the tournament code but also the Continental Cup code (BVB-CCUP) and your confederation code (“CCUP-AFR” for CAVB, “CCUP-NOR” for NORCECA, “CCUP-AVC” for AVC, “CCUP-CEV” for CEV and “CCUP-CSV” for CSV). You will also need to upload your story three times.

Check that the code corresponds to the tournament you are working on.

Choose the language of your text (4). Please note that the text must be inserted in English. Additional languages that can be uploaded are French, Spanish, German and Arabic

Start with a headline for your article (5).

Intro: Copy the first one paragraph of your text here (6). This will appear on the main page of the section, as seen in the example below (7).

fig5-600-427
Figure 4 – Example of tournament homepage

Text: Insert the full text of your press release here (8). Copy and paste the text from Windows Notepad (or plain text format in Word, .txt file).

The standard format for the website is Verdana, 1pt, left justified (see text in above example). You can change the format of your text using the toolbars.

The “Edit HTML code” button opens a separate HTML editor. We only recommend using this if you are familiar with HTML code. This allows you to remove any unnecessary HTML code or add HTML tags and links if required. If you copy your text from Windows Notepad, this is not necessary.

Photo (9): This field is compulsory. Simply click on the button to select the high-resolution file (JPEG) from your hard disk. You need to make sure the photo is landscape. Type a suitable caption in the space provided (10).

Publish on: For the first of the three duplicate stories you need to tick “Home”, “Beach” and “Tournament site”. For the subsequent two stories tick just “Tournament site”.

When you have finished, click “save changes” (12) to post the release to the website. This will store the information and return you to your personal homepage (Figure 2).

Remember to check the site http://www.fivb.org to make sure that your article appears correctly.

If you need to edit your document, simply click on it on your personal homepage (Figure 2).

fig6-600-461

Figure 5 – Article online

The picture (Figure 5) shows a website article as it should appear, with the correct formatting, correct font and with a picture attached. You can make changes to the text on this screen and then click “save changes” to update the website. If for some reason the text has a different format, click the box Edit HTML Code (13), delete everything, press OK, then cut and paste the text DIRECTLY from Windows Notepad or Wordpad. Remember to repeat this operation for the 2 areas (Intro and Text) if both of them appear in a different format. Then proceed to highlight all the text and select Verdana 1

get started - upload photos

The system VISASP allows the photographer to update the FIVB website directly. Before the event, the photographer will receive a Username and a Password. They are the only things needed to proceed. Please, follow the steps.

The personal login details for the photographer allow them to access their own section of the content management system to add all photographs. To access the site, simply enter the address http://www.fivb.org/visasp into your Internet browser. The following screen will be displayed:

fig1-600-321Enter the username and password you have received into the corresponding fields, then click on Login. You will see the following screen, but it will have just your event listed:

fig7-600-452

At the top left you can see the name of your account (in this case “Admin Press Photo”). The list displays the number of photos you have already uploaded for the Event (in the third column).

To add photos, click on “Add new photo(s)” in the menu on the left. The following screen will be displayed:

fig8-600-243Select “Beach tournament” and you will move onto the next screen, below

fig9-600-398From here you can select the tournament you are covering via the tournament code and move onto the next page.

fig10-600-367Now you simply have to choose the type of photo(s) that you are going to upload from the drop-down list. Please, take note that during a normal Event you’re required to use only “Main Draw Match” and “Press Conference”. If you shoot other pictures, they should be uploaded in the “Match” section. If you select “Main Draw Match” to upload photos of a match, the following screen will appear:

fig11-600-310

To upload the photo, all you have to do is click “Browse” and select the high-resolution file from your hard disk. You can select several photos to upload simultaneously (make sure that they all belong to the same category, e.g. “Match”), but there is a limit of 32MB for each upload.

Once you have uploaded your photos, your homepage will be displayed with thumbnails of all the photos uploaded by your account:

fig12-600-303You must then add the captions to the photos you uploaded. To do so, click on one of the thumbnails. The information highlighted is automatically entered by the system or taken from the information provided when the photographer uploads the photos.

fig13-600-538

ATTENTION

Do not enter your name in the captions!!!

The following information must be added:

  • A complete caption that indicates who is on the photo, from which team and what they are doing
  • The copied caption if you wish to add this photo to a slideshow (if not leave blank)
  • The names of the players visible in the photo. Simply select the players’ names from the list (they are listed by player number) and click “Add”
  • The teams visible in the photo (either one team or two), select the team(s) from the list and click “Add”.
  • Check that the match type is correct (this is the match you entered before you uploaded the photos)
  • Add any keywords that could be used to identify the photo (optional)

Click on “Save changes” to post the photo in the photo gallery with the information you just added.

Remember to check the Event photo gallery on the site to make sure that your photos are displayed correctly.

ATTENTION

This information is very important. The FIVB Internet site will have a search engine for text and photos. This will only function correctly if all the photos on the website have been catalogued correctly.
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